PART VIII MISCELLANEOUS STATUTORY RULES AND EXECUTIVE INSTRUCTIONS CHAPTER I THE INDIAN COINAGE RULES

January 20, 2025

CHAPTER II

COIN

A Statement of denomination-wise coins under circulation with

desccription of size, weight, composition, etc.,

CHAPTER III

CURRENCY AND BANK NOTES

Instructions issued by the Reserve Bank of India

1. Denominations of Notes.—Under the provisions of the Reserve Bank of India Act (India Act II of 1934) the sole right to issue bank notes in India has been vested in the Reserve Bank with effect from the 1st April 1935 and the Government of India have ceased to issue, currency notes. The Reserve Bank has taken over the liability for the currency notes issued by the Government of India.

2. Currency notes of the denominational values of one rupee, five rupees, ten rupees, twenty rupees, fifty rupees, one hundred rupees, five hundred rupees, one thousand rupees and ten thousand rupees have been issued by the Government. Under the provisions of the Reserve Bank of India Act, these notes are now legal tender throughout India. The issue of currency notes of the denominational value of one rupee, and twenty rupees has been discontinued and currency notes of the other denominational values supplied by the Government have been issued by the Reserve Bank in addition to its own notes.

3. Bank notes issued by the Reserve Bank will be of the denominational values of two rupees, five rupees, ten rupees, one hundred rupees, one thousand rupees, five thousand rupees and ten thousand rupees unless otherwise directed by the Government on the recommendations of the Central Board of the Bank. Bank notes and currency notes issued by the Bank are legal tender throughout India.

NOTE— Bank notes and currency notes of the denominational values of five hundred rupees, one thousand rupees, and ten thousand rupees prior to 13th January 1946 were demonetized with effect from that date and are no longer legal tender. Bank notes of the denominational values of one thousand rupees, five thousand rupees and ten thousand rupees in the Asoka Pillar design have been issued with effect from 1st April 1954 and are legal tender.

RECEIPT AND ISSUE OF NOTES

4. One rupee notes issued by the Central Government are unlimited legal tender, and although these notes are treated as rupee coin for all purposes of the Reserve Bank of India Act, the instructions contained in the following paragraphs will, save where the contrary intention appears, apply to these notes as they apply to currency and bank notes

5. No restrictions are imposed on the issue of notes at treasuries in exchange for coin or for notes of other denominations.

6. Although no person has a legal claim to obtain coin for notes presented at treasury, this accommodation should be given whenever possible, and all applications for exchange should be granted, provided that the coins or notes applied for are available, subject to any general or special limitations which the Reserve Bank or the Government of India may find it necessary to

impose from time to time.

7. Subject to any limitations which may be imposed in particular cases the Treasury Officer should, whenever he is satisfied that no inconvenience will be caused to the treasury, exhibit in some conspicuous place a placard in English and the Indian language in local use notifying that he is prepared to give coin for notes.

NOTE 1—Notes to limited extent may be cashed for the convenience to travellers when the treasury is unable to cash them for the general public.

NOTE 2—Facilities should be given as far as possible for encashment of notes at sub treasuries.

8. Whenever there are reasons to believe that notes are selling in the local market at a discount or a premium in large amounts, the Treasury Officer should at once bring the fact to the notice of the Currency Officer.

9. The ordinary exchange with the public mentioned in Instructions 5 to 7 should be made from the treasury balance. When, however, the amount of rupees or notes of any denomination in the treasury balance is insufficient to meet the demand for exchanges, rupees or notes of the required denominations may be obtained from the currency chest in accordance with Rule 152 (iv) of the Kerala Treasury Code.

10. It is desirable from the point of view of the popularity of the note issue that clean notes only should be put into circulation. This has, at the same time, the advantage of making it more difficult for forged notes to escape detection, as these are frequently intentionally soiled or smudged in order to conceal their defects. In the case of district treasuries, however it is not feasible entirely to discontinue reissue, but Currency Officer will arrange to keep the treasuries in their jurisdiction supplied with sufficient stocks of clean notes in order to meet all probable demands. Notes much soiled, defaced or torn should not in any case be reissued to the public and cut notes should not ordinarily be reissued. Notes unfit for reissue should be sent to the Issue Department of the Reserve Bank (or the treasury named by the Currency Officer for the

purpose) in the first remittance sent thither in accordance with rule 332 of the Kerala Treasury Code.

11. Subject to the remarks in the preceding instruction, all notes, if fit for issue may be issued to the public irrespective of the circle from which they were issued, or deposited in the currency chests under the relevant orders.

Currency notes of the denominational values of one rupee, and twenty rupees should not be issued to the public, but should be remitted to the Currency Officer (or the treasury named by the Currency Officer for the purpose)—See rule 332 of the Kerala Treasury Code.

12. In order to prevent the older issues of notes being stored for an indefinite period in a treasury, notes fit for reissue should be arranged in the double lock treasury balances and the currency chest balances in the order of receipt and should be reissued from these balances in the same order. Notes received across the counter in the course of daily transactions may be reissued at once provided that they are in good condition.

13. Notes unfit for issue should be kept separately in the currency chest balance pending remittance to an Issue Department of the Reserve Bank in accordance with rule 332 of the Kerala Treasury Code.

FORGED, DEFECTIVE AND LOST NOTES

14. (a) In the event of a forged note being presented, the note and the presenter should be made over to the Police, if the Treasury Officer considers it advisable to do so. If, however, the Treasury Officer is convinced that the presenter has presented the forged note in good faith, believing that it was genuine he should impound the note and take the name and address of the presenter and his statement regarding the person from whom he received the note. The forged note and presenter’s statement should be sent to the Police for further enquiry. After

the enquiry has been completed, the Police will forward the forged note to the Issue Department of the Reserve Bank along with a report.

NOTE— When a forged note is impounded, it should be stamped with the word ‘Forged’ or the word “Forged” should be written on it in red in large letters before it is sent to the Police for enquiry.

(b) Notes disfigured by oil or other substances should be scrutinized with special care, as forged notes are sometimes intentionally thus disfigured to render detection difficult.

(c) The managers of certain joint stock banks and exchange banks have instructions to send forged notes presented to them to the nearest treasury for impounding. When a Treasury Officer receives a forged note from a bank he should take action in accordance with clause (a) above.

(d) The Reserve Bank has authorized the Head Offices and other offices, branches, sub-branches and Treasury Pay Offices of the State Bank of India and the branches of its subsidiary banks conducting Government business to impound forged notes.

(e) At places where there is neither an Issue Department of the Reserve Bank nor a branch, sub-branch or Treasury Pay Office of the agency bank, treasury and sub treasury officers are authorized to accept, for disposal in the usual manner, suspected currency or bank notes tendered by Post and Telegraph Office.

When suspected notes sent to treasuries by Post Offices or managers of joint stock banks for adjudication are adjudged by Treasury Officers as genuine their value will be accounted for under the head “Civil Deposits—Revenue Deposits”, pending repayment of the amount to the parties concerned. If these deposits remain unclaimed for one whole account year, they lapse to the credit of the Central Government.

NOTE— These instructions apply mutatis mutandis to coins send by Post Offices to Treasury Officers

15. No person is of right entitled to recover the value of any lost, stolen, mutilated or imperfect currency or bank notes, but rules have been framed under the Reserve Bank of India Act prescribing the circumstances, conditions and limitations under which the value of such notes may be refunded as of grace. The rules are contained in Appendix 24.

16. Half mutilated, mismatched or altered notes and notes disfigured by oil or other substances in such manner as to render their identification doubtful, should never be received in payment of Government dues or cashed. The holder should be advised to apply to the Currency Officer competent to deal with the matter in accordance with the rules in Appendix 24 for instructions regarding the procedure under which the value of such notes can in some cases be recovered.

NOTE 1—Notes with only a slight mutilation which does not interfere with identification or suggest fraud may be received at the treasury and dealt with under Rule 332. The features necessary for the identification of a note are, besides the number, which must, including the serial letters be all intact, the denomination, the place of issue where indicated, the signature and the watermark.

NOTE 2—Defective notes should be stamped with “Half note-Payment refused”, “Mutilated-Payment refused”, “Mismatched-Payment refused”, or “Altered-Payment refused” as the case may be, or such words should be written in red ink in large letters before they are returned to the presenter.

17. The value of lost, stolen or wholly destroyed notes of the denomination of ` 100 and below will not be refunded. Persons applying to a Treasury Officer for a refund of the value of lost, stolen or wholly destroyed notes of the denomination above ` 100 should be referred to the Currency Officer of any office of issue.

18. Procedure in treasuries the cash business of which is conducted by the Bank.—The provisions in Instructions 1-17 apply mutatis mutandis to treasuries the cash business of which is conducted by the Bank.

INDENTS FOR NOTES

19. The Treasury Officer is responsible for keeping the currency chest and treasury balances sufficiently stocked with all denominations of notes to provide for issue to the public in payments on behalf of the Government and in exchange for coins. He should, as far as possible, submit to the Currency Officer his requisitions for the supply of notes with the Cash Balance Report. Ordinarily, remittances of notes will be sent to the district treasury and

distributed to sub treasuries by the Treasury Officer, but in certain cases, e.g., when a sub treasury is on a Railway, it may be more economical to send remittances to a sub treasury for distribution.

20. At places where the cash business of the treasury is conducted by the Bank, the Manager or Agent of the Bank is responsible for keeping in the currency chest a sufficient stock of notes to meet all demands from the public at the district treasury and also demands from the Treasury Officer for supply to sub treasuries. When the Treasury Officer wishes to replenish the

stock of notes in a sub treasury, he will obtain the necessary supply of notes from the bank unless the sub treasury requirements are large and it is more economical and convenient to obtain a direct remittance from an Issue Department of the Reserve Bank. In the case of treasuries the cash business of which is conducted by the branches of the agency Bank, the Agent of the Bank will submit his indents for supply of notes to his Local Head Office or Link Branch which will arrange with the Currency Officer for the necessary remittance.

CHAPTER IV

RESERVE BANK OF INDIA
Cypher Code and Treasury Agencies
Private Check Signal Book

1. The Currency Officer of the Reserve Bank of India, Delhi, supplies Cypher Code and Treasury agencies Private Check Signal Book of the Reserve Bank of India to each Treasury Officer and to the Sub Treasury Officer of each sub treasury which has a currency chest. The Cypher Code contains a list of phrases and expressions ordinarily required in telegraphic communications on matters concerning resource, currency and transactions under the Reserve Bank of India’s scheme of remittance facilities and as such it should be used for telegrams relating to such matters. The Check Signal Book should be used for authenticating all telegrams relating to telegraphic transfers.

Safe custody of Code and Check Signal Books.—

The Code and Check Signal Books are confidential and shall be kept locked up carefully overnight, and during the day when they are not in actual use, in a safe or in the strong room. The keys of the safe or the receptacle in which the books are kept shall remain in the personal custody of the Officer-in-charge of the Treasury or sub treasury or of any other government servant duly authorized in this behalf. If the books are kept in box or other receptacle as provided above, the latter must be kept in a safe or in the strong room overnight. When the books are taken out for use during day, they must invariably remain in the personal custody of the government servants mentioned above, and must, on no account, be allowed out of their possession. All spare copies of the Code and Check Signal Book must invariably remain in a safe or in the strong room. Negligence in the observance of these instructions may involve Government and Reserve Bank in considerable loss before protective measures could be adopted. Holders shall, therefore, exercise extreme care in regard to the custody and handling of these books.

Procedure to be followed in connection with the distribution and acknowledgement of amendment slips.—

Amendments to the Code and Check Signal Book will be distributed by the Currency Officer, Delhi, in the form of confidential circular letters with acknowledgement forms appended to them. The covers will be despatched by Registered Post Acknowledgement due, direct to all

holders. Immediately on receipt of the confidential circular the acknowledgement form appended to it shall be duly completed by the holders, and returned by Ordinary Post to the Currency Officer.

Procedure to be followed in dealing with amendment slips.—

Immediately on receipt of an amendment slip, the reference number and date appearing thereon shall be serially recorded on the fly leaf at the beginning of the Cypher Code or Check Signal Book, as the case may be, under the signature of the Officer-in-charge. No correction shall , however, be made at the appropriate place in the books until the date from which the amendment takes effect. For this purpose, a careful diary note shall be taken of the date from which the amendment comes into force which will be stated in the covering letter and/or each slip and thereafter the amendment slip shall be carefully filed along with the covering letter, if any, on a special file expressly opened for the purpose. On the day the amendment becomes effective the relative slip shall be removed from the special file, cut out and pasted at the appropriate place in the books, a suitable note of the amendment being made in the proper place. Should it be found more convenient to carry out the amendments in manuscript in the body of the books instead of pasting the relative slips therein, there is no objection to that course being adopted, but in that event it is imperative that the amendment slips shall be carefully retained on the separate file referred to above. On the date on which each amendment becomes effective the fact that the amendment has been carried out shall be noted in a separate column, under the signature of the Officer-in-charge against the entry already made on the flyleaf when the amendment slip was received.

Where files are used for recording amendment slip or the covering letters of both, the above instructions for the safe custody of the Code Books shall apply mutatis mutandis to such files. All spare copies of amendment slips must also be kept in a safe or in the strong room.

Procedure to be followed in the event of the Cypher Code, Check Signal or amendment thereto being lost or falling into unauthorized hands.—

Should the Cypher or the Check Signal Book get lost or fall into unauthorized hands at any time the fact shall immediately be reported by telegrams to the Chief Accountant of the Reserve Bank of India at Bombay (telegraphic address “Reserve Bank” Bombay) for necessary action. The telegraphic message shall also be repeated to the Currency Officer for his information. A detailed report regarding the circumstances attending the incident, the steps taken to trace the Code or the Check Signal Book in the case of a loss, and the precautions taken to prevent a recurrence, shall be submitted to the Currency Officer as soon as possible thereafter. In the event of amendment slips being lost or falling into unauthorized hands, an immediate report by letter, and not by telegram, shall be made to the Currency Officer. This report shall be followed by a detailed report similar to that prescribed above for the Cypher Code, and the Check Signal Book.

Procedure to be followed in the event of transfer of charge.-

When a government servant who holds copies of the Code and Signal Book is relieved of his charge he shall hand over the copies in his custody to the relieving government servant and the latter shall certify as follows in the certificate of transfer of charge:-

“I hereby certify that I have received and hold in my personal custody …………………… copy/copies of the Cypher Code of the Reserve Bank of India which has/have been corrected up-to-date. The last amendment slip received is No……………..,dated the ……………………………., for the Code.

“I also certify that I have received and held in my personal custody …………………… copy/copies of the ‘Treasury Agencies Private Check Signal Book’ of the Reserve Bank of India which has/have been corrected up-todate. The last amendment slip received is No………………………..,dated the …………………………. for the Check Signal Book.”

“I further certify that I have received and held in my personal custody …………………… copy/copies of the ‘Secret Memorandum on differences likely to be found between forged and genuine notes’ of the Reserve Bank of India which has/have been corrected up-to-date. The last amendment slip received is No……………., dated ………………… for the Secret Memorandum”.

Annual Possession Certificate.—

On the 1st day of April each year all holders of the Code and Check Signal Book shall send direct to the Currency Officer a certificate in the following form—

“I hereby certify that I hold in my personal custody ………………………… copy/copies of the Cypher Code of the Reserve Bank of India which has/have been corrected up-to-date. The last amendment slip received is No………………., dated the ………………………. for the Code.”

“I also certify that i hold in my personal custody copy /copies of “Treasury Agencies Private Check Signal Book’ of the Reserve Bank of India which has/ have been corrected up-to-date. The last amendment slip received is No………….., dated the …………………… for the Check Signal Book.”

“I further certify that I hold in my personal custody copy/copies of the ‘Secret Memorandum on differences likely to be found between forged and genuine notes’ of the Reserve Bank of India which has/have been corrected up-to-date. The last amendment slip received is No………………., dated the …………………….. for the Secret Memorandum”.

Signature:

Designation:

Date………20…. Place:

Sub Treasury Officers shall also send a copy of the certificate to their respective District Treasury Officers. In order to obviate unnecessary reminders, a careful diary note of this shall be maintained by all holders.

𝗤10.The Cypher Code is supplied by:

(A) Currency Officer, Reserve Bank of India

(B) Governor, Reserve Bank of India

(D) None

ANSWER:-(A) Currency Officer, Reserve Bank of India

𝗤11.Annually all holders of Cypher Code and check signal book are required to send a possession certificate direct to on

(A) RBI – first of September

B) Currency Officer – first of June

(D) RBI – first of July

ANSWER:-(C) Currency Officer – first of April

CHAPTER V

INSTRUCTIONS ON MISCELLANEOUS SUBJECTS

A. Local Funds

The expression ‘local funds’ covers*—

(1) The moneys received and administered by a body which though not part of the Government’s departmental organization, has been placed under the control of the Government by a law or a rule having the force of law, whether in regard to its proceedings generally or to specific matters, e.g., its budget, creation of particular posts in its service and appointments to such posts, and the leave, pension and other rules applicable to its servant;

(2) the moneys received and administered by any other specified body when the Government have published a special notification to the effect that they constitute a local fund; and

(3) the moneys recovered from District Boards for any specific purpose and constituted into a separate fund under any law or rule having the force of law, provided that the fund is specially notified by the Government as a ‘local fund’.

*See Article 7, Kerala Financial Code.

*The transactions of local funds are not included as such in the

Government Account except in so far as their cash balances are deposited with the Government under the rules and accounted for under the deposit head “Deposits of local funds” within the Public Account. The Government’s function in regard to such deposits is that of a banker.

Some of the importantclasses of local fundsare:—

(1) District funds.

(2) Municipal Funds (i.e., the moneys of Municipal Councils and City

Corporations governed by the District ‘Municipalities Acts and

City Municipal acts’ respectively).

(3) Panchayat Funds, i.e., the moneys of Panchayats governed by the

Kerala Panchayat Act, 1960 (Act 32 of 1960).

(4) The Kerala State Road Transport Corporation Working Fund.

(5) The Kerala State Electricity Board Working Fund.

(6) Market Committee Funds.

(7) Library Funds.

III. The administrators of the local funds should generally follow the principles and procedure prescribed in the Acts Constituting the funds or the rules and orders issued under those Acts, in the matter of receipts, custody, withdrawal, payment and investment of their moneys. But when according to those rules any money is to be paid into or withdrawn from their banking accounts with the Treasury, the procedure for such remittance and withdrawal prescribed in this code should be followed. Any money payable by the Government to a local fund which has a banking account with a treasury, shall ordinarily be paid by adjustment to the credit of that account and not in cash.

IV. The balance at a credit of each local fund should be verified by the Treasury Officer in consultation with the Accountant General and the authority administering the fund. The Treasury Officer should obtain from the latter authority a certificate of balance as worked out in the administrative accounts and forward it to the Accountant General so as to reach him not later than the 10th July, explaining the differences, if any, between that balance and the balance appearing in the treasury accounts as corrected by adjustments in the accounts for March Final. The balance as shown in the books of the Accountant General should be followed by the Treasury Officer and not that shown in the administrative accounts.

*See Article 324 and 325 of the Kerala Financial Code.

B. Public debt

1. PERMANENT AND TEMPORARY LOANS

V. When, under the terms of a Loan Notification by the Government, subscriptions to any new loan under the terms of the notification are receivable at the treasury the procedure to be observed by Treasury and Sub Treasury Office in receiving such subscriptions and crediting them into the Government account will be regulated by the provisions of Chapter VII of the Government Securities Manual and by such supplementary instructions, if any, as may be issued by the Government in this behalf.

VI. The procedure to be followed by the Treasury and Sub Treasury Officers and the Public Debt Offices in making payments in respect of the principal of any loan when it falls due, will be governed by the rules contained in Chapter VIII of the Government Securities Manual and supplementary instructions, if any, issued by the Government in this behalf.

2. FLOATING DEBT

(a) Treasury Bills

VII. Unless the Government direct otherwise, Treasury Bills will be issued from and repaid at the offices of the Reserve Bank at Madras, Bombay and Calcutta.

Subject as hereinafter provided, the procedure to be observed by the Bank in connection with the sale and discharge of such bills will be governed by such instructions as may be issued by the Government to the Bank.

VIII. Treasury bills can be paid on maturity only at the office or branch of the Reserve Bank from which they were issued. After payment, the discharged bill should be transmitted to the Accountant General in the same way as other paid vouchers.

(b) Ways and Means Advances

IX. When Ways and Means Advances are taken by the Government from the Bank, the request to the Bank will be accompanied by a demand promissory note for the amount on behalf of the Governor. At the same time, the particulars of the advance, that is, the amount and the interest payable thereon, should be communicated by the Government to the Accountant General.

X. When notifying a repayment, a copy of the instructions to the Bank should be endorsed to the Accountant General concerned. The Bank will cancel the promissory note for the advance repaid and make a note on the promissory note if it is a part payment. The note on final cancellation will be returned to the Government.

XI. Interest on a Ways and Means Advance will be debited against the Government account by the Bank at the time of repayment.

Transactions relating to Government of other countries

XII. Unless the Government by any general or specific order direct otherwise, a Treasury Officer may not receive or authorize the Bank to receive moneys tendered on behalf of Government of other countries, nor make or authorize payment of any claims against such Governments that may be presented to him, except under the authority of the Accountant General.

XIII. In receiving or authorizing the Bank to receive such moneys and in making or authorizing such payments as aforesaid, the Treasury Officer be guided generally by the provisions of the relevant rules in Parts III and V of the Kerala Treasury Code except in so far as they may be supplemented or modified by any general or special instructions issued by the Accountant General. In all cases of doubt, the Treasury Officer should take the orders of the Accountant General.

XIV. Moneys received into or paid out of the State Government account in respect of transactions with the Governments of other countries, will be adjusted by payment to, or recovery from the Governments concerned, by the Accountant General.

Destruction of Accounts Records

The general rules regarding the destruction of records appertaining to the accounts audited by the Indian Audit Department are contained in Article 358 of the Kerala Financial Code. The preservation and destruction of treasury records are regulated by those rules and such other rules as may be prescribed by the Director of Treasuries in consultation with the Accountant General. (SeeAppendix 25, Kerala Treasury Code, Volume II).

Rounding off of paise in Government Accounts

XVI. (1) The following transactions of Government involving fractions of a rupee shall be brought to account in multiples of 5 paise, portion not below 2½ paise being rounded off to 5 paise and those below that amount being ignored.

(i) Personal claims of government servants and pensioners, provided that—(a) in the case of bills for pay, including leave salary, and pension, the amount in respect of pay or leave salary or pension, and no other item of payment or recovery, shall be so increased or reduced by the addition of an amount not exceeding 2½ paise or subtraction of an amount below 2½ paise as the case may be, as will make the net amount payable to an individual on any bill a multiple of 5 paise.

NOTE 1—In the case of bills exclusively for allowances, other than traveling allowance, involving fractions of a rupee, any one part of the claim of an individual may be rounded off by addition of an amount not exceeding 2½ paise, or by subtraction of an amount below 2½ paise, as the case may be, as will make the net amount payable to the individual on a bill a multiple of 5 paise.

NOTE 2—**In respect of personal claims of Government servants involving deduction towards Life Insurance Corporation premium, the rounding shall be made with reference to the net cash payable from the Treasury/Bank as per the endorsement;

(b) in the case of Travelling Allowance bills, the rounding shall be done only at the last stage and not in respect of each item, e.g., railway fare, mileage, daily allowance, etc., comprising the claim of an individual;

(d) in the case of emoluments fixed by law, amounts which are not an exact multiple of 5 paise shall always be rounded off to the next higher multiple of 5 paise.

(ii) Transactions between one Government and another of between two departments of the same Government, unless it is possible to eliminate from the original transactions, fraction of a rupee which is not an exact multiple of 5 paise.

(iii) Amounts converted into Indian currency from Sterling or other foreign currencies.

(iv) *In the case of payments for claims in respect of contingent and other charges, the rounding off of the fraction of a rupee to a multiple of 5 paise shall be done only in respect of the net amount payable on a bill and not in respect of the individual items of claims or adjustments in the bill.

(v) Reserve Bank remittances, other than those of sum representing dues fixed by or under any law or under any contractual obligation of the Government.

**Insertion [G.O.(P) 747/82/Fin., dated 8th December, 1982]

*Substitution [G.O.(P) 747/82/Fin., dated 8th December, 1982]

(vi) Deposits and receipts other than those which are fixed by or under any law or are specially exempted by the Government from the operation of this rule.

(2) In the case of payments of water charges in the Public Health Engineering Department, the rounding off shall be done as follows:-In the case of all payments up to a bill amount of ` 10 the odd paise will be eliminated and the bills rounded off to the higher even paise. But where the bill amount exceeds ` 10 the bill should be rounded off to the multiple of 5 paise.

Remittance of moneys due by Government to payees

concerned at their cost

PAYMENT BY POSTAGE STAMPS

XVII. (1) In cases where moneys due by Government to a payee are to be remitted to him by Money Order at his cost and the exact amount cannot be paid by Money Order after deducting Money Order Commission, postage stamps of equal value may be sent to him by ordinary post, for the amount less than one rupee left over after remitting the maximum amount by Money Order. The acknowledgement of the payee on the money order receipt shall, as usual, be watched by the disbursing officer, but it is not necessary to call for a formal receipt from the payee concerned on the value of the postage stamps and it would suffice if only a certificate to this effect is recorded by the disbursing officer against the entry recording the payment.**