CHAPTER II – DEFINITIONS

January 20, 2025

12. Unless there be something repugnant in the subject or context the terms defined in this chapter are used in the rules in the sense here explained :

1) Actual Travelling Expenses.-

means the actual cost of transporting an officer and his personal luggage including charges for ferry and other tolls and for carriage of camp equipment, if necessary.

It does not include charges for hotels, travelers bungalows or refreshments or for the carriage of stores or conveyances or for presents to coachmen and the like, or any allowance for such incidental losses or expenses as the breakage of crockery, wear and tear of furniture and the employment of servants.

Question .Actual travelling expense does not include

A:-Charge of Ferry

B:-Charges for carriage of personal luggage

C:-Charges for carriage of conveyance

D:-None of above

Question .actual travelling expenses as per KSR does not include:

(A) charges for ferry

(B) transportation charges of personal luggage

(D) charges for hotels

Question.Actual travelling expenses include actual cost for:

(a) carriage stores

(b) employment of servants

(d) carriage of camp equipments

(2)Apprentice.-

means a person deputed for training with a view to employment in Government service, who draws pay at monthly rates from Government during such training, but is not employed in or against a substantive vacancy in the cadre of a department.

Question.A person deputed for training with a view to employment in Government service is called

(A) Probationer)

(B) Temporary Officer

(C) Apprentice

(D) Approved Probationer

(3) Audit Officer.-

means the Head of the Office of Accounts and Audit subordinate to the Comptroller and Auditor General of India, whether designated as Comptroller or Accountant General or by any other designation.

Question.The Head of the Office of the Accounts and Audit subordinate to the Comptroller and Audit General of India is known as
A:-Accountant General
B:-Accounts officer
C:-Audit Officer
D:-Principal Accountant General

(3A) Average Pay.-

[Deleted].

(4) Cadre.-

means the strength of a service or part of a service sanctioned as a separate unit.

Question.Cadre post is defined as
A:-A post not in the regular line of promotion in a department
B:-A post in the regular line of promotion in a department
C:-A post in the Kerala State and Subordinate Service Rules
D:-A post in the State Service
Correct Answer:- Option-B:-A post in the regular line of promotion in a department

Question.The strength of a service or part of a service sanctioned as a separated unit is called :
A:-Lien
B:-Cadre
C:-Apprentice
D:-None of the above
Correct Answer:- Option-B

Question.Cadre post is defined as
A:-A post not in the regular line of promotion in a department
B:-A post in the regular line of promotion in a department
C:-A post in the Kerala State and Subordinate Service Rules
D:-A post in the State Service
Correct Answer:- Option-B:-A post in the regular line of promotion in a department

(5) Compensatory Allowance.

means an allowance granted to meet personal expenditure necessitated by the special circumstances in which duty is performed. It includes Travelling Allowance.

Example: HRA, DA, TA,

An allowance granted to meet Personal Expenditure necessitated by the special circumstance in which duty is performed is known as:
(A) Dearness Allowance
(B) Personal Pay
(C) House Rent Allowance
(D) Compensatory Allowance

(5A) Competent Authority.-

Competent authority in respect of any officer, in so far as any power delegated under these rules is concerned, means the authority to which such power has been delegated and where no such specific delegation has been made, the competent authority is, unless otherwise stated, the authority in whom the power to appoint such officer has been or is vested from time to time by the State Government.

(6) Day.-

means a calendar day, beginning and ending at midnight; but an absence from headquarters which does not exceed 24 hours shall be reckoned for all purposes as one day, at whatever hours the absence begins or ends.

When two out station journeys are performed within 24 hours but in two calendar days, the absence from HQs will be considered as

A:-2 days

B:-1 day

C:-1½ day

D:-None

(7) Duty:-

Duty includes-

(i) Service as a probationer or apprentice, provided that such service is followed by confirmation.

(ii) Joining time.

(iii)A course of instruction or training which an officer undergoes specially ordered by Government to be treated as duty.

Note 1.– A student, stipendiary or otherwise, who is entitled to be appointed to the service of Government on passing through a course of training at a University, College or School shall unless in any case it be otherwise expressly provided in the terms of his appointment, be treated as on duty during the interval between the satisfactory completion of the course and his assumption of duties.

Note 2.-An officer required or permitted to attend an obligatory departmental examination may be treated as on duty during the day or days of the examination and during the reasonable time required for the journey, if any, to and from the place of examination.

Explanation.

The term ‘obligatory departmental examination’ means

(i) any test a pass in which is prescribed for the successful completion of probation or training of an officer, whether recruited direct or by transfer;

(ii) any test a pass in which is prescribed for the purpose of making an officer eligible for increment or for confirmation in any post;

(iii) any test a pass in which is prescribed for promotion to any higher post coming in the line of promotion in the department concerned ;

(iv) any test a pass in which is prescribed as a qualification for continuance in the post;

(v) any test a pass in which is newly prescribed for persons already in the service concerned.

Note 3.- The period spent on training by officers who are reservists of the Defence Forces and the period of their journey to and from the training centre may be treated as duty.

Ruling

In all cases of deputation of officers for a course of instruction or training under these rules, the period of such training, if treated as duty under sub-clause (iii) of the above rule, should be specified as such in the orders sanctioning such deputation. A separate clause that the period will count for increment, leave and pension is not necessary in such cases. In case where an officer selected for training is found unsuitable on medical examination or otherwise, the period spent by him in India for journey for medical examination, etc. in connection with the training will be treated as leave and no Travelling Allowance will be allowed for such journeys

Note 4.-†When a Government Servant on return from leave, training, foreign service or on termination of previous appointment, has compulsorily to wait for orders of posting, the interval between the date of report and the date on which he takes charge of his duties shall be treated as ‘duty’ provided that the interval between the date of receipt of orders and his assumption of duties shall not in any case exceed the amount of joining time admissible under Rule 125 (a). During such period of duty, he will be entitled to pay according to Rule 26. Avoidable delay caused in giving posting orders in such cases shall render the authorities concerned, liable for the excess expenditure, if any, caused thereby.

* [Omitted]

Note 6.- When a Government Servant is deputed by Government to participate in a Civil service Tournament as a member of the team or to participate in the coaching camps organised in connection thereto, the period spent for participation in such tournaments/coaching camps, including the time taken for to and fro journeys will be treated as duty.

Explanation.

**The term ‘Civil Service Tournament’ shall mean India Civil Services Tournaments organised by (a) the Central Civil Service Sports Control Board, (b) State Governments on behalf of the above Board and (c) Sports Councils or Associations authorised by the State Government, on behalf of the Central Civil Service Sports Control Board.

The note shall be deemed to have come into force with effect from 1st July 1980.

Question .he term duty does not includes

A:-Joining time

B:-Probation period

C:-Temporary appointment

D:-None

Correct Answer:- Option-C

Question .Duration of an examination which is an obligatory departmental test may be treated as
A:-Diesnon
B:-Leave
C:-Unauthorised absence
D:-Duty

Question .duty includes

A:-Joining Time

B:-Service as a probationer or apprentice, provided that such service is followed by confirmation

C:-A course of instruction or training which an officer undergoes specially ordered by Govt. to be treated as duty

D:-All of these

Correct Answer:- Option-D:-All of these

(8) Fee.-

means a recurring or non-recurring payment to an officer from a source other than the General Revenues whether made directly to the officer or indirectly through the intermediary of Government but does not included-

(a)unearned income, such as income from property, dividends and interests on securities ; and

(b) income from literary, cultural or artistic efforts, if such efforts are not aided by the knowledge acquired by the officer in the course of his service.

Examples:

Remuneration received from Kerala University for the conduct of Examination
Remuneration received from State Cooperative Union for the conduct of examination
Remuneration received from Co-operative Bank for the conduct of election of the Co-operative Bank

Question.A recurring or non recurring payment received by an Officer from a source other than General Revenues is called:
(A) Special Allowance
(B) Honorarium
(C) Fee
(D) Additional Pay

(9) Foreign Service.-അന്യസേവനം

means service in which an officer receives his pay with sanction of Government from any source other than the Consolidated Fund of India or of a State.

Question.The service in which an officer receives his pay with the sanction of Government from any source other than consolidated fund of India or of a state is called
A:-Foreign service
B:-General service
C:-State a subordinate service
D:-Officiating service

(10) General Revenues.-

General Revenues of Kerala include the Consolidated Fund, the Contingency fund and the Public Account of Kerala and exclude the revenues of Local Funds.

From among the following which won’t come under General Revenues of the State
A:-Revenues of Local Funds
B:-Consolidated Funds
C:-Contingency Funds
D:-None of the above

Question .eneral revenues of Kerala does not include :

A:-Consolidated Fund

B:-Revenues of local bodies

C:-Public account

D:-Contigency Fund

(11) Government.–

means the Government of Kerala.

(12) Gratuity.-

(See Pension)

(13) Heads of Departments.-

The term includes-

(a) Officers who have been declared by the Government to be Heads of Departments.

Department.

(14) Holiday.-

means-

(a) a holiday prescribed or notified by or under section 25 of the Negotiable Instruments Act,

(b) in relation to any particular office, a day on which such office is ordered by notification of Government in the Gazette to be closed for the transaction of Government business without reserve or qualification.

(15)Honorarium.-

means a recurring or non-recurring payment granted to an officer from the General Revenues of the State as remuneration for special work of an occasional or intermittent character.

Examples:

(1) Allowance given to Wardens and Assistant Wardens of hotels

(2) travelling Allowance given to officer for his official journey

(3) Over time allowance to officers

A recurring payment granted to an Officer from the General Revenues of the State as remuneration for special work of intermittent character:
(A) Fee
(B) Honorarium
(C) Personal Pay
(D) Compensatory Allowance

Question.Which of the following is not treated as honoraria?
A:-Remuneration given to officers for conduct of Examination for Kerala State Co-operative Union
B:-Allowance given to Wardens and Assistant Wardens of hotels
C:-Traevlling Allowance given to officer for his official journey
D:-Over time allowance to officers
Correct Answer:- Option-A

Question .Over time allowance is classified as
A:-Fee
B:-Special pay
C:-Compensatory allowance
D:-Honourarium

Question .Allowance to wardens of hostels is treated as
A:-Special allowance
B:-Compensatory allowance
C:-Honorarium
D:-Personal pay

(16) Joining Time.-

means the time allowed to an officer to join a new post or travel to or from a station to which he is posted.

(16A)Last Grade Service.-

means service in any post included in the Kerala Last Grade Service constituted by the Special Rules for the Kerala Last Grade Service, published under G.O.(P) 82/Public (Rules) Department, dated the 8th March 1966, in Part I of the Kerala Gazette No.14, dated the 5th April 1966, as amended from time to time, and includes †all other posts carrying the lowest scale of pay in the schedule of pay scales in force from time to time and service in any post declared by the Government to be a post in the Last Grade Service.

(17)Leave Salary.-

means the monthly amount paid by Government to an officer on leave.

(18)Lien:-

means the title of an officer to hold substantively, either immediately or on termination of a period or periods of absence, a permanent post to which he has been appointed substantively.

The title of an officer to hold substantively, either immediately or on termination of a period or periods of absence, a permanent post to
which he has appointed substantively is called
A:-Substantive post
B:-Permanent post
C:-Cadre
D:-LeinQuestion .he title of an officer to hold substantively, either immediately or an termination of a period or periods of absence, a permanent post to which he has been appointed substantively is ………………………….

A:-Cadre

B:-Permanent post

C:-Lien

D:-Officiating post

(19) Local Fund:

means-

(a) revenues administered by bodies which by law or rule having the force of law come under the control of Government, whether in regard to proceedings generally or to specific matters, such as the sanctioning of their budgets; sanction to the creation or filling up of particular posts, or the enactment of leave, pension or similar rules; and

(b) the revenues of any body which may be specially notified by the Government as such.

Question.General revenues of Kerala does not include :
A:-Consolidated Fund
B:-Revenues of local bodies
C:-Public account
D:-Contigency Fund

(20) Ministerial Officer:-

means an officer of a subordinate service whose duties are entirely clerical, and any other class of officer specially defined as such by general or special orders of Government.

(21) Month:-

means a calendar month. In calculating a period expressed in terms of months and days, complete calendar months, irrespective of the number of days in each, should first be calculated and the odd number of days calculated subsequently.

Note.- Whenever it is necessary to calculate a period in calendar months, the period shall be taken to end either on the day of the month corresponding to the day before the day on which the period begins or if there is no such corresponding day in the month, then on the last day of the month.

Example.-A period of six calendar months beginning on the 28th February ends on the 27th August, 31st March ends on the 30th September, 30th or 31st August ends on the 28th February or 29th February, if leap year.

In calculating a period of 3 months and 20 days from 25th January, 3 months should be taken as ending on the 24th April and the 20 days on 14th May. In the same way the period from 30th January to 2nd March should be reckoned as 1 month and 2 days, because one month from 30th January ends on 28th February.

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period of one month and 29 days commencing from 1st January will expire in an ordinary year (in which February is a month of 28 days) on the last day of February because a period of 29 days cannot obviously mean to exceed a period of full calendar month and leave for two months from 1st January would end on the last day of February. The same would be the case if February were a month of 29 days or if the broken period were 28 days (in an ordinary year).

Question.The period from 30th January 2012 to 2nd March 2012 will be

A:-One month and four days
B:-One month and three days
C:-One month and two days
D:-None of the above
Correct Answer:- Option-C

Question.A period of six calendar months beginning on 28th February ends on the
A:-27th August
B:-31st August
C:-28th August
D:-30th August
Correct Answer:- Option-A

Question.As per the provision in the KSR a period of 3 months 14 days from 5.02.17 ends on
A:-18.05.17
B:-19.05.17
C:-20.05.17
D:-21.05.17
Correct Answer:- Option-A

(22)Officiate.–

An officer officiates in a post when he performs the duties of a post on which another person holds a lien. The appointing authority may, if it thinks fit, appoint an officer to officiate in a vacant post on which no other officer holds a lien.

An officer Officiates in a post means

A:-When he performs the duties of the post in which he holds a lien

B:-When he performs the duties of a post on another person holds a lien

C:-When he perform his duties on the permanent post in which he was appointed substantively

D:-None of these

An officer Officiates in a post means

A:-When he performs the duties of the post in which he holds a lien

B:-When he performs the duties of a post on another person holds a lien

C:-When he perform his duties on the permanent post in which he was appointed substantively

D:-None of these

(23) Pay.-

means the amount drawn monthly by an officer as-

(i) the pay, other than special pay or pay granted in view of his personal qualifications, which has been sanctioned for a post held by him substantively or in an officiating capacity or to which he is entitled by reason of his position in a cadre, and

(ii) personal pay and special pay, and

(iii) any other emoluments which may be specially classed as pay by the Government.

Question .Which of the following does not include pay?

A:-The basic pay

B:-Personal pay

C:-Emoluments which specially classed as pay by government

D:-Special pay granted to an officer in view of his personal qualifications which has been sanctioned for a post held by him substantively

(24)Pension.–

Except when the term ‘Pension’ is used in contradistinction to gratuity or ‘Death-cum-retirement gratuity’, ‘Pension’ includes ‘gratuity’ and ‘Death-cum-retirement gratuity’.

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(25)Permanent Post.–

means a post carrying a definite rate of pay sanctioned without limit of time.

Permanent post is defined as
A:-A post carrying a definite rate of pay sanctioned without any limit of period
B:-An officer posted against a PSC hands appointed
C:-A post against which appointment cannot be made temporarily
D:-A post is sanctioned for a period of 15 years

Question . post carrying a definite rate of pay sanctioned without limit of time :
A:-Permanent post
B:-Officiating post
C:-Both 1 and 2
D:-None of the above

(26) Personal Pay.-

means additional pay granted to an officer-

(a) to save him from loss of substantive pay in respect of a permanent post due to a revision of pay or to any reduction of such substantive pay otherwise than as a disciplinary measure ; or

(b) in exceptional circumstances, on other personal considerations. Note.- All cases in which it is proposed to grant personal pay under clause

(b) of the above rule should be referred to the Finance Department by the Administrative Department concerned. No case will be entertained which is not of an entirely exceptional character and in submitting cases for the grant of personal pay, this should be carefully borne in mind.

Personal pay means

A:-The pay other than special pay granted in view of officer’s personal qualifications for a post held by him

B:-The additional pay granted to an officer to save him from loss of substantive pay otherwise than as a disciplinary measure

C:-The pay granted to an officer considering additional or higher responsibilities attached to the post held by the officer

D:-None of these

Question.The additional pay granted to an officer to save him from the loss of substantive pay in respect of a permanent post due to a revision
of pay is
A:-special pay
B:-presumptive pay
C:-personal pay
D:-officiating pay

(27) Presumptive Pay of a Post.–

When used with reference to any particular Government servant, means the pay to which he would be entitled if he held the post substantively and were performing its duties; but it does not include special pay unless the Government servant, performs or discharges the work or responsibility in consideration of which the special pay was sanctioned.

Note.- The first part of the definition is intended to facilitate the use of the term in relation to an officer who has been absent from a post for some time but still retains a lien on it.

The pay to which an officer entitled if he held the post substantively and where performing its duties called
A:-Special pay
B:-Presumptive pay
C:-Personal pay
D:-Honoarium

28) Probationer.നിരീക്ഷണാര്‍ത്ഥി

-means an officer employed on probation in or against a substantive vacancy in the cadre of a department.

Note 1:-The term ‘Probationer’ does not cover an officer who holds substantively a permanent post in a cadre and is appointed ‘on probation’ to another post.

Note 2:-No person appointed substantively to a permanent post in a cadre is a probationer unless definite conditions of probation have been attached to his appointment such as the condition that he must remain on probation pending the passing of certain examinations.

Note 3.-The status of a probationer is to be considered as having the attributes of a substantive status except where the rules prescribe otherwise.

Note 4.-The instructions in Notes 1 and 2 above are to be taken as complementary and not as mutually exclusive. Taken together, they contain the essence of the tests for determining when an officer should be regarded as a “Probationer” or as merely “on Probation”, irrespective of whether he is already a permanent officer or is merely an officer without a lien on any permanent post. While a probationer is one appointed in or against a post substantively vacant with definite conditions of probation, a person on probation is one appointed to a post (not necessarily vacant substantively) for determining his fitness for eventual substantive appointment to that post.

An officer employed on probation in or against a substantive vacancy in the cadre of a department is
A:-Apprentice
B:-Officer on probation
C:-Probationer
D:-Officer on contract

(29) Public Conveyance.–

means a train, steamer, bus, boat or other conveyance which plies regularly for the conveyance of passengers.

(30) Qualify:-‘

Qualify’ and ‘Count’ means qualify and count for pension, from the General Revenues or for leave of absence, as the case may be.

(31) Special Pay:-

means an addition of the nature of pay to the emoluments of a post or of an officer granted in consideration of the following :-

(a) where a post would call for a higher scale of pay in view of the additional and/or higher responsibilities attached to it, or

(b) where the nature of work is specially arduous ;

Note:- *When special pay is granted in lieu of a higher time-scale of pay such special pay will count for purposes for fixation of pay on promotion to a higher post provided the Officer was drawing it continuously for a minimum period of three years on the date of promotion. Special pay in a tenure post or special pay drawn on deputation will not, however, be considered for such fixation of pay.

When does special pay granted to an officer in addition to pay?
A:-Where a post call for higher scale of pay in view of higher responsibilities
B:-Where the nature of work is specially arduous
C:-For work in addition to normal duties
D:-In all the above cases
Correct Answer:- Option-D:-In all the above cases

(32)Subsistence Allowance.–

means a monthly grant made to an officer who is not in receipt of pay or leave salary.

A monthly grant made to an officer who is not in receipt of pay or leave salary

A:-Fees

B:-Honorarium

C:-Presumptive pay

D:-Subsistence allowance

(33) Substantive Pay:-

means the pay other than special pay, personal pay or emoluments classed as pay by Government under Rule 12 (23) (ii) and (iii) above to which an officer is entitled on account of a post to which he has been appointed substantively or by reason of his substantive position in a cadre.

Note:-When a special pay is granted in lieu of a higher time scale, such special pay will also count as substantive pay, provided the officer holds a lien on the post to which the special pay is attached.

When a special pay is granted in lieu of a higher time scale such special pay will also count as
A:-Basic pay
B:-Substantive pay
C:-Presumptive pay
D:-None of the above

(34)Temporary Post.-

means a post carrying a definite rate of pay sanctioned for a limited time.

A post carrying a definite rate of pay sanctioned for a limited time is
A:-Substantive post
B:-Permanent post
C:-Presumptive pay
D:-Temporary post

Question.When a temporary post is created which may have to of the filled by a person not already in service, the pay be post shall be fixed with
A:-The minimum that is necessary to secure the services of a person capable of discharging efficiently the duties of the post
B:-Pay will be fixed based on the experience of the office concerned
C:-A consolidated pay alone is allowance
D:-According to the direction of the employees pay can be fixed

Question………………………. post is one carrying a definite rate of pay sanctioned for a limited time.
A:-Permanent
B:-Temporary
C:-Tenure post
D:-Cadre post
Correct Answer:- Option-B

(35)Time-scale of Pay.–

means pay which, subject to any conditions prescribed in these rules, rises by periodical increments from a minimum to a maximum. It includes the class of pay hitherto known as progressive:-

(a) Time-scales are said to be identical if the minimum, the maximum, the period of increment and the rate of increment of the time-scales are identical.

(b) A post is said to be on the same time-scale as another post on a time-scale if the two time-scales are identical and the posts fall within a cadre or a class in a cadre, such cadre or class having been created in order to fill all posts, involving duties of approximately the same character or degree of responsibility, in a service or establishment or group of establishments, so that the pay of the holder of any particular post is determined by his position in the cadre or class and not by the fact that he holds that post.

A scale of pay is reckoned as higher time-scale on the following principles :

(i) according to the higher maximum,

(ii) if the maximum is the same, according to the higher minimum, and

(iii) if the maximum and the minimum are the same according to the rate of increment.

Question.Time scales are said to be identical when the
A:-Maximum, Minimum, rate of increment and period of increment are the same
B:-Maximum and Minimum and the rate of increment are the same
C:-Maximum and Minimum are the same
D:-None of the above

Question .Time scale are said to be identical if the
A:-Minimum of the time scale are identical
B:-Maximum of the time scale are identical
C:-The period of increment are identical
D:-1, 2 and 3
Correct Answer:- Option-D:-1, 2 and 3

Question.The Time scales are said to be ___________ if the minimum, the maximum, the period and the rates of increment of the time scales are identical.
A:-Sometime scale
B:-Equal
C:-Identical
D:-Same post

Correct Answer:- Option-C

Question.A post is said to be on the same time scale as another post on a time scale
A:-The two time scales are identical
B:-The post fall with in a cadre or a class in a cadre such cadre or class having been created in order to fill the post
C:-Both (1) and (2)
D:-None of the above
Correct Answer:- Option-C

Question.One among the following is an example for same time scale
A:-LD Clerk and LD Typist
B:-Assistant Engineer and Draughtsman
C:-Head Clerk and Head Accountant
D:-Junior superintendent and Junior Assistant

Question . post is said to be on the same time scale as another post on a time scale
A:-The two time scales are identical
B:-The post fall with in a cadre or a class in a cadre such cadre or class having been created in order to fill the post
C:-Both (1) and (2)
D:-None of the above

Question . scale of pay is reckoned as Higher Times scale on which of the following principles

A:-According to higher maximum

B:-If the maximum and minimum are same

C:-If maximum of lower time scale and minimum of higher time scale are same

D:-All of the above

(36)Transfer.-

means the movement of an officer from one headquarter station in which he is employed to another such station, either,

(a) to take up the duties of a new post, or

(b) in consequence of a change of his headquarters.

(37)Travelling Allowance.-

means an allowance granted to an officer to cover the expenses which he incurs in travelling in the interest of the public service. It includes allowances granted for the maintenance of conveyances.

Government Decision

*The expressions ‘road mileage’ and ‘mileage allowance’ wherever they occur, shall be assigned meaning as referring to ‘distance in kilometres’.

Question.In respect of substantive appointment which of the following statements is not true?

A:-Two or more officers cannot be appointed substantively to the same permanent post at the same time

B:-An officer cannot be appointed substantively except as a temporary measure to two or more permanent post at the same time

C:-An officer can be appointed substantively to a post on which another officer who is an leave holds lien

D:-A officer cannot be appointed substantively to a post on which another officer who is an leave holds a lien

Question .mong the following which terms is not subject to definition.
A:-Personal effects
B:-Holiday
C:-Qualify
D:-Apprentice